Book a meeting room in seconds from Outlook, Teams or the app. For the meetings that matter, Managed Rooms hand catering, AV, logistics and vendors to your concierge team, all in one platform.
Most meetings need a room, a screen and a Teams link. Employees find and book them in a few clicks from Outlook, Teams, the web app, the mobile app or the room panel at the door, with live floor plans and filters for capacity and equipment.
Board meetings, client presentations and training days need more. Managed Rooms send each request to your concierge team, who confirm the room and coordinate catering, AV, logistics and vendors. Whether a room is standard or managed is simply a setting on the room.
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Room booking that works inside the tools people already use, with the data facilities teams need to plan.
Users can view an interactive floor plan to search and book meeting rooms, with capacity and live availability status.
Make a quick booking or cancellation via mobile app or room panel. Book now or schedule for later in under three clicks.
Bookings sync with Microsoft Outlook and Teams, so you can invite colleagues and add a Teams link in one step.
Set any room as managed and requests go to your concierge team, with catering, AV and logistics coordinated in one place.
Add, block or update meeting rooms, set permissions and privacy controls from within the admin portal.
Users can view room capacity and AV/equipment availability and facilities can analyse booking data for future planning.
As the world moves to more remote and hybrid ways of working, information is critical to making informed decisions about building occupancy.
With access to real time and historical data, decision makers can understand how their meeting rooms are actually being used to better manage and reduce real estate costs.
MANAGED ROOMS
A Managed Room is a meeting room or space that your concierge or front-of-house team runs on behalf of the person booking it. Instead of an instant booking, the employee submits a request with attendees, catering, AV, logistics and attachments. The concierge team confirms the room, vendors fulfil each service, and the cost is charged back to the right cost centre.
Any room or space can be set up as managed when it is created, from boardrooms and client suites to training rooms and event spaces. Employees still request them where they already work: Microsoft Teams, Outlook, the Nura Space web app or the mobile app.
Every request lands in one queue, in a list or a calendar view by room. Each booking shows its status, from new request and under review through to confirmed and concluded, along with the host, the person who requested it and the team member it is assigned to. Requests still waiting on a room sit in a waitlist, so nothing gets lost between emails.
Caterers, AV providers and logistics teams can log in to their own dashboard or receive orders by email. Each order carries delivery and clean-up times, the room and the meeting details, and vendors update its status as they go. Equipment such as clickers, whiteboards and flipcharts is reserved against the booking, with its condition and any notes recorded.
Each organisation configures its own booking types, categories and workflows, including service flows for catering, AV and logistics, room status tracking, and approvals for documents such as run sheets and invoices. Costs can be split across several cost centres by percentage, and cost centre lists can be imported in bulk.
Managed Rooms work across countries, buildings and floors, with every booking shown in local time. Reporting on managed bookings and services is included, so facilities and front-of-house leaders can see demand for rooms and services across the portfolio.
A meeting room booking system lets people find and reserve a room from their phone, their calendar or a panel at the door, and keeps all three in sync so a room is never double booked or left empty under a forgotten booking. Calendar-only booking handles the first part; it is the room panel, the no-show release and the utilisation data that separate a booking system from a shared calendar.
The questions that matter: does it work inside Microsoft 365 and Teams, can people see availability at the door, what happens when a meeting does not show up, and what does the data tell you about how many rooms you really need.
A planned meeting is booked in Outlook or the Nura Space app with the room, attendees and a Teams link. An impromptu meeting is booked at the Room panel outside the door. Both show on the panel, both are released if no one checks in, and both feed the analytics that tell facilities teams which rooms are oversubscribed and which are rarely used.
Nura Space Meeting Room Booking is priced as part of the platform, from $54 per user or resource per year. Room panels are quoted separately. Get a quote or book a demo.
Rooms can be found and booked from the live floor plan or by filtering on room type and capacity, in Microsoft Teams, Outlook, the Nura Space web app, the mobile app or directly on the room panel outside the door. A standard booking takes under three clicks.
Yes. Bookings synchronise with Microsoft 365 calendars, so a room booked in Nura Space appears in the organiser's calendar and invitees stay in the loop.
Catering, AV and logistics are requested through Managed Rooms. Any room can be set up as managed, and the request goes to your concierge team, who coordinate each service with vendors and confirm the booking. Standard room bookings stay instant, without services attached.
Rooms that are not checked in to can be released automatically after a set time, and utilisation data shows which rooms are over or under used so space can be reconfigured. Integration with in-room sensors to release unused rooms is also possible.
A Managed Room is a meeting room or space that a concierge or front-of-house team runs for the person booking it. Employees request the room with catering, AV and logistics, the concierge team confirms it, vendors fulfil each service and the cost is charged to the right cost centre. Any room can be set as managed when it is created.
Vendors can log in to their own dashboard in Nura Space or receive orders by email. Each order includes delivery and clean-up times, the room and the meeting details, and vendors update its status as they go.
Yes. When requesting a Managed Room, costs can be split across one or more cost centres by percentage. Cost centre lists can be imported in bulk, so they stay in line with your finance system.
Yes. Each organisation configures its own booking types, categories and workflows, including service flows for catering, AV and logistics, room status tracking and approvals for documents such as run sheets and invoices.
Book a demo and see how Nura Space handles everyday meetings and the ones that matter, from a quick room booking to a fully managed board meeting.
